What Operavity reads from a GeM bid document
The GeM crawler opens each matching bid and parses its bid document PDF. These are the fields it is built to capture. When a field is not in the document, it stays empty rather than being filled with a guess.
| Field | Why it matters to the bid team |
|---|---|
| Bid title and item category | Tells you quickly whether the item is in your line of supply or work. |
| Ministry, department and buyer office | Shows who is buying, which helps when you track repeat buyers. |
| Estimated value, where the buyer publishes it | Lets you size the bid against your turnover and capacity. |
| EMD amount | Shows the deposit you need to arrange, or whether an exemption is mentioned. |
| Bid end date and bid opening date | Feeds the shared deadline calendar. |
| Pre-bid meeting date and venue | Goes on the calendar so someone owns attending it. |
| Delivery period | Lets you check the timeline against your production or sourcing lead time. |
| Consignee location: state, city, pincode | Helps you judge freight, site visits and whether the location suits you. |
| Experience required | The past-supply condition you will be compared on. |
| Documents required from the seller | Becomes the document checklist for this bid. |
Illustrative Some GeM bid documents mask parts of the consignee address. Operavity keeps what is published and does not try to fill in the rest.
From a new GeM bid to a decision
Matched to your keywords
You set keywords for the items and services you supply. New GeM bids that match are assigned to your company workspace, in the same list as tenders from CPPP eTenders and eProcure and state portals. You can filter the list by portal when you want GeM only.
Checked against your company profile
Turnover and experience conditions are compared with the company profile you keep in Operavity. Each condition shows Pass, Fail or Unknown. Unknown means the clause could not be read or compared, and it points you to the text so a person can decide.
Assigned and prepared
Assign the bid to a colleague, tick off the documents the buyer asked for, and record a bid or no-bid decision on the bid itself, so the reason is there when the same buyer publishes again.
Followed after submission
After you submit on GeM, mark it in Operavity. The bid stays in your list with its dates, so the team can follow participation and results where the portal publishes them.
Why keep GeM and non-GeM tenders in one list
Most firms that bid on GeM also bid on works or service tenders published on the central and state NIC portals. When GeM lives in one browser tab and everything else lives in a spreadsheet, deadlines collide without anyone noticing. Operavity puts both on one calendar, with one owner per bid.
- One tender list across GeM, CPPP, DefProc and nine state/UT portals.
- One calendar for bid end dates and pre-bid meetings.
- One company profile for turnover and experience checks, used for every portal.
- One record of bid and no-bid decisions per buyer.
What Operavity does not do on GeM
Operavity does not submit bids. Your team signs and submits on the portal itself, as it does today. Everything you do on GeM itself, from your seller account to the bid, stays on GeM; refer to GeM and the bid document for the exact steps.
The summary is a fast first read, not legal advice. Read the full bid document before you commit. Our guide to reading NIT eligibility covers the clauses worth checking first.
Questions
Does Operavity submit bids on GeM for us?
No. Bids are submitted by your team on GeM using your own seller account. Operavity tracks the bid, its documents and deadlines, and records that it was submitted.
Which GeM bid details does Operavity capture?
Title, item category, buyer ministry and department, estimated value where published, EMD amount, bid end and opening dates, pre-bid meeting, delivery period, consignee location, experience required and documents required from the seller.
Can I see GeM bids and CPPP tenders together?
Yes. GeM bids and tenders from CPPP, DefProc and the integrated state portals sit in one list and one deadline calendar, and you can filter by portal.
What happens when a GeM bid document cannot be read?
The fields that could not be read stay empty and eligibility shows Unknown. Nothing is guessed. Open the bid document from the tender to check it yourself.